SevenRooms alternative: a guest list you own

SevenRooms pricing: packages by quote, fees in the FAQ

SevenRooms does not print a price. Its pricing page shows three packages, Starter, Growth and Premium, and each one ends in a button to request a quote. Email marketing, event management, Voice AI, WhatsApp and text marketing, integrations and a group portal sit in a list of add-ons. The FAQ on that page mentions a one-time setup fee and a transaction fee on pre-sales taken through its booking widgets, and says SevenRooms never charges reservation fees or online order commissions. None of its public pages names a contract length.

Tableify publishes its plans on our home page. The price is one flat monthly fee, month to month, and the guest list you build inside it belongs to your restaurant. The rest of this page is about that list: what goes on it, and what a restaurant actually does with it once it has one.

A guest list that is really a list of parties

For most independent restaurants, the guests worth knowing by name are the ones who book the back room, the long table or the whole patio. They write in once, ask three questions, go quiet for a week and come back with a new headcount. A list that stores only a name and a phone number loses the part that matters most, which is the party itself.

In Tableify CRM, each inquiry is a record with the guest's name and contact details, the event type, date, start time, headcount, length, the room they want, their budget, notes and an estimated value. Every message sits on that record, whether it came through the website form, the chat on your site, Instagram or Facebook, email or, once your own texting number is approved, a text. When the same planner writes again while a first request is still open, the new message joins the existing record instead of starting a second one.

The value on a record follows a fixed order: the final spend your team confirmed, then a value someone typed, then the guest's stated budget, then the headcount times your per-guest amount. Each record therefore says what the party is likely worth, and the order tells you how firm that number is.

Headcount is the field that shapes every quote

At the beer garden in our case study, big groups were the business. From May through September 2026, 695 of its 1,163 party inquiries were for 26 guests or more, and the median party that went on to book had 25 people in it. A request for 12 and a request for 60 need a different room, a different menu and a different conversation, so a list that drops the headcount forces someone to ask the planner again.

Because headcount and room are fields rather than a line buried in an email, your team reads them at a glance. Filters narrow the list by stage, room and date, and search reaches names, phone numbers, emails, companies, rooms, campaigns, event types and notes. A manager can pull every open request for the larger room in a given week, or type a company name and see every party it has asked about this year.

The September chart below shows the same pattern in the busiest month of the five: more requests came in for groups of 26 to 50 than for any other size.

Where each guest came from, on the record itself

A guest list should also answer a marketing question: which of the things you pay for bring parties that book? Every record in Tableify CRM keeps its source, whether that is direct, search, a paid ad with its campaign, social, email, a referral or an AI assistant that sent the guest to your site. It also keeps the page the guest landed on and, for an ad, the campaign, ad set and ad.

Read across a season, that field turns a list of names into a budget decision. You can see which page or post brings the biggest parties, which ad brings plenty of messages and few deposits, and how many planners now arrive from an AI assistant before they search anywhere else. The guide to AI answers covers how a restaurant earns more of that last kind of visit.

Walk-ins leave a trace when they scan the menu

Not every guest writes in first. Some see a post on Tuesday and walk in on Friday, and no reservation or inquiry ever records them. Tableify's walk-in tracking counts each scan of a QR code menu on your tables, code by code and day by day, with each code named for where it sits, such as the patio, the bar or the garden.

Once your Facebook and Instagram ad account is connected and the walk-in result is set up, each scan is also reported to that account as an in-store visit, so the ad platform can credit visits to the ads that drove them. It counts scans, not every person who comes through the door, and a guest who scans twice counts twice. Even so, a walk-in restaurant gets a number to watch where it used to have a hunch.

Following up while the quote is still warm

A party record earns its keep in the days after the first message. The pipeline runs from New through Needs Response, Team Responded and Proposal Sent to Booked, Lost or Canceled, as a list or a board you drag cards across, with upcoming and past events on tabs of their own. On a Monday morning, the Needs Response stage is the to-do list.

For planners who go quiet, you can switch on follow-up emails that go out at 2, 5 and 10 days by default, in your words, and stop the moment the guest replies. First replies are a separate job: Nora, the AI event manager, answers new inquiries and steps back as soon as your team writes.

The follow-up is worth setting up. Across those five months at the beer garden, each booked party carried $1,164 in event value on average, so a single quiet planner brought back by an email is real money. When the party says yes, the invoice, an agreement signed online and the deposit and balance links go out from the same record, and the guest pays into your own payment account. The private event software page covers that path end to end.

Your old list moves with you

Starting over with an empty list is the reason many restaurants never switch. Tableify does not ask you to. Our team brings your open leads and past parties into the pipeline when you start, as we did with the earlier inquiries at the beer garden in our case study, so nobody keeps two lists during the changeover. New inquiries land beside the old ones from the first day.

The rest of setup is done for you in two to four weeks: the inquiry forms, your rooms, Nora's knowledge of your menus and policies, and your own payment account for deposits. Table bookings live in Tableify reservations, apart from the party list, so it never fills with tables for two. The fit checklist shows which pieces to start with, and the case study traces every number on this page to its source.